Civil Air Patrol

Q4: How do I create an official CAP letter?

Q4: How do I create an official CAP letter?
National Headquarters has developed a new CAP Pamphlet to help answer this question. CAPP 1-2 The CAP Guide to Effective Communication, dated 7 Nov 2016, can be found in the Publications area of the http://www.capmembers.com/ website. Specifically, at https://www.capmembers.com/media/cms/CAPP_12_7_Nov_16_90473D63CC1FC.pdf
This pamphlet complements Civil Air Patrol 1-series Regulations, as well as other publications.  It is designed to assist members in preparing Civil Air Patrol (CAP) publications and official correspondence pertaining to CAP matters.  This pamphlet also offers techniques for how to conduct effective meetings and speaking engagements.  Following the recommended considerations, styles and techniques in this pamphlet promotes a consistently professional look and sound of one CAP.
Here is the Table of Contents page.
Table of Contents
Preface      p.4
Overview    p.4
Before You Get Started     p.4
Branding    p.6
CAP Business Cards    p.7
We Need to Have a Meeting!     p.7
Can We Talk?    p.10
Presentations     p.12
I Want To See That In Writing    p.14
Getting A Head Start – Using Letterhead     p.19
The Memorandum Style Letter    p.20
The Business Style Letter     p.33
Electronic Communications    p.39
Email    p.39
Email Signature Block    p.42
Plain Text Email Signature Block     p.44
Mobile Device Email Signature Block     p.44
Social Media     p.44
CAP Publications     p.45
Directive Publications     p.45
Nondirective Publications     p.46
Forms, Certificates and Visual Aids    Oh My!     p.46
I Need Approval??  The Secret to Good Staff Work     p.47
Electronic Staff Summary Sheet (eSSS)    p.49
Conclusion     p.54
This pamphlet also links to other important resource guides. The Civil Air Patrol Branding Resource Guide contains links to CAP graphics that can be used on letterhead and other official correspondence. The link is:
CAPR 10-3 Administrative Authorizations, dated 26 Jan 2009 provides guidance on creating Transportation Authorizations, Military Support Authorizations, Personnel Authorizations and Participation Letters. It can be found at https://www.capmembers.com/media/cms/R010_003_F913DBF0A1A62.pdf
If you do not have a unit patch or graphic to insert into your CAP letter, the only guidance so far is from CAPM 39-1:
The regulations do not specify a particular size for the unit patch as the size varies somewhat with the design. However, size should be similar to other CAP patches so that it fits correctly on the uniform. Design must be approved by the wing commander. See paragraph 10.7.8. of CAPM 39-1 CAP Uniform Manual.

10.7.8. Organizational Patch. Emblem approved by the wing commander for wear by subordinate unit (group, squadron, flight) personnel. Patches designed after the date of this manual will meet the intent of the USAF heraldic guidelines published by the Air Force Historical Research Agency.
MSgt Steve Saile, our L.E.A.D. Academy primary instructor, has a great deal of experience and knowledge with AF heraldry and has designed many patches. He is a resource for a unit looking to create a new patch or redesign an existing patch. His email address is sgtsaile@gmail.com
© 2015 Michigan Wing. All rights reserved. | Web hosting provided by Megabytes
LINKS OR REFERENCES TO INDIVIDUALS OR COMPANIES DOES NOT CONSTITUTE AN ENDORSEMENT OF ANY INFORMATION, PRODUCT OR SERVICE YOU MAY RECEIVE FROM SUCH SOURCES.